Finding Your Perfect Wedding Venue
Finding and deciding on your wedding venue can be quite an intimidating task, but by answering a few important questions you can quickly and easily narrow down the choices and find your perfect wedding venue.
South Africa is privileged to have an abundance of beautiful locations to host your wedding, so the first step is to decide what the theme of your wedding is.
To help you decide, here is a list of popular wedding themes within South Africa
1. Bush Wedding
2. Country/ Rustic Wedding
3. Wine lands Wedding
4. Beach Wedding
5. City Wedding
6. Forest Wedding
7. Intimate Wedding
8. Traditional Wedding
9. Garden Wedding
Once you have decided on your wedding theme, you should ask
yourself a couple more questions:
1. Do you want to get married close to where you live, or do you want to get married further away?
2. Do you want an indoor, outdoor or church ceremony?
3. What time of year/season do you want to get married?
Then most importantly – how many guests are you planning to invite? This will automatically exclude some venues, as some might not be able to cater for your capacity.
Once you have deliberated the above questions, start searching Function Venues for potential venues. When you have a short list of about 8 venues start contacting them for quotes and availability through our website. This will also help determine if the venue fits within your budget once you receive a quote from them.
After receiving quotes from the venues, you will probably have narrowed down your short list based on availability and price.
The next step is to book site visits.
If you are arranging the wedding yourself, things to think about are:
• If you are wanting a church ceremony, how far away are the closest churches from the reception venue and is there adequate parking at both venues?
• If you are considering an outdoor ceremony or reception is there a rain plan? Is there an additional charge for this?
• Are there additional costs for hosting the ceremony on the venues property?
• What time does the venue close and are you able to extend this time if you want to? Are there extra costs involved for this? There will most likely be additional venue and staffing costs.
• Is there any onsite accommodation at the venue and how many rooms do they have? Is there alternative accommodation available in the area and are there a few options for different budgets?
• Does the venue rental include tables, chairs, linen, glassware, crockery and cutlery for your wedding?
• Are you happy with the quality of the items the venue supplies? You may need to hire in from an external supplier, so you will need to factor this into your budget.
• Does the venue provide an events co-ordinator who will manage staff and the running order on the day and how many staff members will be onsite? You may want to consider an onsite co-ordinator if you do not have a wedding planner to run the overall logistics on the day.
• Does the venue provide all the catering or are you able to bring in an external cater if you require something else? In most cases, you will only be able to arrange a tasting with the venue once you have confirmed the booking and you are in the process of planning the menu.
Hopefully this has helped to point you in the right direction on where to start. It will take time and you may find exactly what you want without too much hassle, or there may be two or three wedding venues that you are struggling to decide between. A way of solving this is to write up a list of pros and cons of each venue to help you make up your mind.
Why don’t you have a look at our featured wedding venues to help get you started?